SECTION 1
Lesson 1.4: Using Toolbars

   

 

 

The standard toolbar is the one that you’ll use the most often. Let’s see the standard toolbar in some of its different views. In the chart below, you’ll find a picture of each toolbar as it appears in a specific folder. This picture is followed by a chart that has a picture of each button and its function. The only items not covered in the chart are the dotted line in front of each toolbar, which allows you to move it, and the customization arrow (▼) at the end of each toolbar, which allows you to customize it. (These options are the same for each toolbar.) We’ll talk about customizing toolbars a little later on.

 

We haven’t covered most of the options listed in the charts, so don’t panic if you don’t understand what they mean. This is just so you have an idea of what the toolbars do. Also, don’t worry if some of your buttons appear faded or don’t show up at all; some options are available only under certain circumstances. (For example, the send/receive button will only appear if you have an e-mail account configured.)

 

Here’s what the Standard toolbar looks like in the mail view (for example, if you’re in a folder that has e-mail messages, such as inbox or deleted items:

 

 

 

Creates a new e-mail message. (If you click the ▼ next to New, you will have options to create other items as well.)

Prints the selected item.

Opens a window allowing you to choose a folder to move the item to.

Deletes the selected item.

Replies to the sender of the message you have selected.

Replies to the sender and all the other recipients of the message you have selected.

Forwards the message you’ve selected.

Performs a send/receive. (If you click the ▼ next to send/receive, more options will appear.)

Opens the Outlook search box.

Brings up the “Create Rule” box.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

Here’s what the Standard toolbar looks like in the calendar view:

 

 

Creates a new calendar appointment. (If you click the ▼ next to New, you will have options to create other items as well.)

Prints the selected item.

Deletes the selected item.

Opens the calendar colouring (labels) menu.

Opens a box so you can select group schedules.

Jumps to today in the calendar

Changes the view to one day.

Changes the view to 5 days (the work week that is set up).

Changes the view to one week.

Changes the view to one month.

Opens the Outlook search box.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

Here’s how the standard toolbar looks when we’re in the contacts folder:

 

 

Creates a new contact. (If you click the ▼ next to New, you will have options to create other items as well.)

Prints the selected item.

Opens a window allowing you to choose a folder to move the item to.

Deletes the selected item.

Opens the reminders and flags box.

Opens a new message to the contact you have selected.

Opens the new call box so you can call a contact. (If you click the ▼ next to the icon, advanced options will appear.)

Opens the Outlook search box.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

Next, let’s take a look at the standard toolbar when we’re in the tasks folder.

 

 

Creates a new task. (If you click the ▼ next to New, you will have options to create other items as well.)

Prints the selected task.

Opens a window allowing you to choose a folder to move the item to.

Deletes the selected item.

Opens the Outlook search box.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

The standard toolbar changes yet again when we go into the Notes folder.

 

 

Creates a new note. (If you click the ▼ next to New, you will have the options to create other items as well.)

Prints the selected task.

Opens a window allowing you to choose a folder to move the item to.

Deletes the selected item.

Displays notes as large icons.

Displays notes as small icons.

Displays notes as a list.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

And last but not least, we’ll look at the toolbar in the journal folder.

 

 

Creates a new journal entry. (If you click the ▼ next to New, you will have the options to create other items as well.)

Prints the selected task.

Opens a window allowing you to choose a folder to move the item to.

Deletes the selected item.

Jumps to today’s journal entries.

Changes the view to one day’s journal entries.

Changes the view to one week’s entries.

Changes the view to one month’s entries.

Launches the Outlook address book.

Use this window to search contacts.

Launches Help.

 

Whew! As you can see, the standard toolbar has a lot of buttons, but it’s not hard to use. Now that we’ve covered all of its views, let’s move onto the next toolbar.