You can click on the Signatures button in the Mail Format window to open the Create Signature wizard (which is pictured on the left). In this new window, you’ll have the option to create a new signature. If you already have signatures set up, they will be listed in the white box. (You must click on the signature for the Edit and Remove buttons will become available.)

 

If you click on the New button, Outlook will show you the screen pictured below.

 

 

 

 

The first step of creating a new signature looks like this:

 

 

 

 

 

 

 

 

In Box 1, you can type a name for your signature. (This is the name you will see on the Mail Format tab.)

 

In Box 2, you can choose whether to start with a blank signature, use an existing signature as a template, or use a file as a template. (Only HTML files can be a template.)

 

Once you’ve filled out the information, you can click Next.

 

 

The next box will give you a spot to type your information. (This is the same window you would have seen if you had chosen a signature and clicked the Edit button in the very first screen of the Create Signature wizard.) All you have to do is type your text in the large white box. You can use the Font button to choose font style, size, and colour, or to set an underline effect. You can also use the Paragraph button to align your text to the left, right, or in the center, or to use bullets. The clear button will clear whatever text you have entered.

 

If you click on the Advanced Edit button, Microsoft Office Word 2003 will open so you can create an HTML file or use other advanced editing features, like inserting pictures. (We’re not going to go over these options as they are all within Word.)

 

You can also use the Edit Signature window shown above to attach a vCard (which is like a virtual business card) to your signature. The easiest way to do this is create a contact file for yourself in your contacts folder before you create your signature. Then, click the New vCard from Contact button, select yourself, click Add, then click OK.

 

Once you’re done editing your signature, click the Finish button. This will take you back to the Create Signature window. Click OK once more to go back to the Mail Format window, and once more to go back to Outlook.

 

That’s all there is to creating your very own signature!