Print
preview is a special screen of Outlook that will offer you a preview of
how your document will look when it’s printed. This is a great way to
double-check that all your settings are correct; there’s nothing more
frustrating than printing out your entire file of 4000 contacts to find
out you didn’t set it up the way you wanted. There
are a couple of ways to get to print preview. In any screen, you can
click the File menu and click Print, and then click Preview. (If you
click the print icon on the standard toolbar, the document will print
without asking any more questions.) Or, you can just click the File menu
and click Print Preview. If
you’re in a folder and you have the advanced toolbar enabled, you’ll see
a print preview icon ( When you tell
Outlook to show you a print preview, here’s the screen you will see:
This screen is
pretty simple: you have a row of buttons at the top (which we’ll cover
in a moment), and then an overview of your document in the main part of
the screen. You’ll notice that the text of the document is far too small
to read. That’s because this screen isn’t designed for editing or
changing your document, it’s just to give you an overhead view of how
your text will look on paper. Your cursor will be a magnifying glass
when you put your mouse over the text part; you can click once to make
your document normal size (and readable!). Then, you can click again to
shrink the document down. Here’s an overview
of the print preview buttons:
Note
that you can only pick one view (one page or multiple pages) at a time;
the item that is selected will have a small blue box around it. (One
page is selected in the example above.)
That’s all there is to using print preview!
|
) on the
toolbar. This will also open the print preview screen.
