To set up an Exchange mailbox, we need to access the e-mail account wizard in a different way because Outlook cannot be running when the Exchange mailbox is set up. We’ll need to follow these steps below. Note that some steps have two different ways of doing things; this is because there are different ways to set up your start menu and your control panel.

 

1.    Close Microsoft Office Outlook 2003.

2.    Click the Start menu and click Control Panel. (If you do not see Control Panel, choose Settings from the Start menu and click Control Panel.)

3.    Double-click the Mail icon. (If you do not see the mail icon, click User Accounts, and then click Mail.)

4.    Click the E-mail Accounts button. This will open the familiar E-mail Accounts wizard.

5.    Make sure the dot is next to Add a new e-mail account and click Next.

6.    Choose Microsoft Exchange Server and click next.

7.    In the initial window, all you have to do is fill out the name of the Exchange Server and your user name. (This information will be provided by the system administrator.)

 

Here’s an overview of the Exchange Server account settings window:

 

 

You can also specify additional settings using the More Settings button. Most of these options will probably sound like gibberish to you, but we’re going to go over all the tabs just so you know where the settings are located.

 

Here’s an overview of the buttons available in that window:

-       General Tab:  

o   Specify the name to give this account. (This is what will appear in the Change E-mail Accounts dialog box.)

o   When starting: You can tell Outlook to automatically detect whether you are connected to the Exchange server, or you can specify a default connection state (such as work offline).

o   Seconds until server timeout: Tell Outlook how long it should try to connect with the server before it says it has timed out.

-       Advanced Tab:

           

o   Open additional mailboxes: Add or remove additional mailboxes to open. (You can only open these mailboxes if you have the proper permissions.)

o   Cached Exchange Mode settings: Specify whether or not to use Cached Exchange Mode, or to download Public Folder Favourites.

o   Mailbox Mode: Set options for Offline Folders.

-       Security Tab:

o   Encrypt data: Tells Outlook to encrypt all data between Microsoft Office Outlook and the Exchange server. This box should not be checked unless your system administrator says so!

o   Logon network security: Choose what type of network security Outlook will log onto the Exchange server with. This is another option you should not change without say-so from the system administrator!

-       Connection tab:

 

 

o   Connection: Choose whether Outlook connects over your Local Area Network, using a phone line, or using another dialler.

o   Modem: If you choose Connect using my phone line in the Connection options, you must give Outlook more information about that connection.

o   Exchange over the Internet: Tell Outlook to connect to the Exchange server over the Internet. If you choose this option, you can specify Exchange Proxy Settings.

-       Remote Mail:

o   You can tell Outlook to process only marked items (such as messages that have been read), or to retrieve items that meet only certain conditions. You can set these conditions using the Filter button.

 

Once you’ve filled in the settings that you need, click Apply and then OK to save your changes. Or, click Cancel to discard any changes that you made. After you’ve clicked either button, Outlook will bring you back to the main Exchange Server setup window. You can then click Next and Finish to complete the setup of your Exchange account.