You
can use the E-mail Accounts wizard to set up a POP3 mailbox. Just follow
these steps: -
Click the Tools menu. -
Click E-mail Accounts. -
Click Add a new e-mail account. -
Click Next. -
Click POP3 -
Click Next. Once
you perform those steps, you’ll see this window:
There
are three sections to this window: User Information, Logon Information,
and Server Information. Once all the fields have been filled out with
the information provided by your Internet Service Provider or your
system administrator, you can click Test Account Settings. (This button
will be grayed out until all the fields are filled in.) Clicking this
button will make Outlook perform a series of tests to make sure that the
information you’ve filled out is correct. If there’s a problem, Outlook
will let you know so that you can fix it right away. You
can also click on the Advanced Settings button. This window has four
tabs. Here’s an overview of each tab:
o
Mail Account: Enter a friendly name for your e-mail account. (This is the name
that will appear in the mail e-mail accounts window.)
o
Other User Information: Specify your organization, or a different address for
replies to your e-mails to go to. -
Outgoing Server:
o
Tell Outlook whether or not your outgoing server requires authentication.
(Your e-mail account provider will tell you whether or not this needs to
be checked.) -
Connection:
o
Tell Outlook what type of connection you’ll be using. (By default, Local Area
Network will be selected.) -
Advanced:
o
o
Server Timeout: Specify how long you want Outlook to try to communicate with
the server (anywhere from 10 seconds to 10 minutes).
o
Delivery: Choose to leave a copy of the messages on the server, and if you
want them removed, when.
Similar to other boxes, you can click OK for your changes to be saved,
or cancel to discard them. Once you’ve clicked either button, you’ll be
taken back to the main POP3 settings screen. There, you must click Next
and then Finish to save the account you have set up.
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