Don’t
you absolutely hate it when you forget someone’s birthday? Outlook has
an option to ensure that never happens again: recurring appointments!
This feature lets you set up an appointment, and then tell Outlook to
regenerate that appointment on certain dates. To
get to this feature, open a new or existing calendar appointment. Then,
click the Recurrence button on the toolbar, or click the Actions menu
and click Recurrence. Once
you do this, this window will appear:
Here’s an overview
of the options in this window: -
Appointment time: This will default to
the time you’ve chosen in the calendar.
o
You can set a start or end
time by clicking on the drop-down arrows in each box.
o
Or, to save yourself some
math, enter the start time and pick the duration from the drop-down menu
to the far right. -
Recurrence pattern: These options change
depending on which radio button is selected.
o
Daily: You can set the
appointment to recur every one to seven days or just on weekdays.
o
Weekly: Enter the number of
weeks, and then pick the day.
o
Monthly: Enter the date and
then the number of months (i.e., every 2nd month), or choose a
certain day (such as the third Monday) of every month.
o
Yearly: Choose a certain
date (such as November 11th), or a certain day of a month
(such as the first Sunday of every November). -
Range of recurrence: This will tell
Outlook how long you want this appointment to recur for.
o
Start: This specifies the
start of the recurring appointments. It will default to the day of the
appointment you are currently editing.
o
End: You can choose no end
date, or you can tell Outlook to create the last of the series on a
certain date or after a certain number of recurrences. Click OK to save the
recurrence options, or cancel to discard your changes. Then click Save
and Close on the main calendar window and you’re done! You’ll see that
your recurring appointment has a different icon than the rest of your
appointments. In the example below, a recurring appointment is circled
in red. You can see that there is a circular double-headed arrow in the
second line of the appointment.
If you’ve already
set an appointment as recurring, you can open the appointment, open the
recurrence dialog box, and click Remove Recurrence to delete the rest of
the series. Then just click save and close to save your changes!
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