PowerPoint 2003 Foundation

SECTION 4

Lesson 4.1: Using Proofing Tools

Spell Check

PowerPoint’s spell check is a useful tool to help make your presentation professional. Although you shouldn’t rely on the spell check to correct all of your typing errors, it does help with difficult spellings and some typos.

To launch spell check, press the F7 key or click the Tools menu and click Spell Check. You will see the dialog shown on the next page.

When PowerPoint doesn’t recognize a word it suggests several that are close in spelling. Here is an overview of spell check options:

	Click this button to ignore this one occurrence of the word in this presentation. The red underline will disappear from the word.
	Click this button to ignore every occurrence of the word in this presentation. The red underline will disappear from each word.
	Click this button to change this one occurrence of the word in this presentation to the highlighted suggested spelling. You can also select a different spelling from the Suggestions list before you click.
	Click this button to change every occurrence of the word in this presentation to the highlighted suggested spelling. Or, select a different spelling from the Suggestions list before you click.
	Click this button to permanently add the word to the dictionary. This is often used with people’s names or street names to prevent the red underline from appearing every time you type that word.
	Click this button to show suggested spellings for the misspelled word.
	Click this button to automatically correct the spelling error. The dialog box will display the next spelling error it finds or a finished message if there are no more errors.
	You can have more than one dictionary available for use in PowerPoint. For example, you could buy and install a Webster’s or Oxford dictionary from a CD. Use this list box to select the dictionary that you want to add words to when you click the Add button.