1.

Open Microsoft Office Word 2003.

2.

Open Writing Annual Reports from the Exercise Files folder.

3.

Select the line Clarity vs. Accuracy.

Change the style to Heading 1.

4.

Click the Format menu and click Styles and Formatting.

In the styles task pane, click the New Style button.

5.

In the New Style dialog, adjust font and character options until you’ve found a style you like.

Then click OK.

6.

On the second page of the document, select the lines Say it Right and Simply and Comprehension. (Remember that you can hold down the Ctrl key while selecting to select different parts of text.)

Click your new style in the styles task pane to apply it.

7.

Scroll down to page 4.

Select the text Planning the Annual Report and apply Heading 1 style to it.

8.

We’ve done the rest of the formatting for you, so we can close out of the styles task pane.

Next, press Ctrl and Home to go to the top of the document.

Press Ctrl and Enter to insert a new page.

Press Ctrl and Home again to go to the beginning of the document.

9.

Click the Insert menu, choose Reference, and click Index and Tables.

10.

In the Indexes and Tables dialog box, click the Table of Contents tab.

Choose a tab leader and a format that you like.

11.

Click the Options button in the Index and Tables dialog.

In the Styles section, ensure Heading 1 has the number 1 next to it and that Heading 2 has the number 2 next to it. Remove the number 3 if it is in any text box. Type 3 next to your custom style.

Click OK twice to return to your document.

12.

The word “purpose” has a colon next to it. Let’s delete the colon and then press F9 to update the document. (When prompted, choose to update the entire table.)

You can see that the colon came back!

13.

Let’s try fixing this the right way. Hold down the Ctrl key and click the word Purpose in the table of contents to go to that word.

Then, in the document, select the colon and clear the formatting for it.

14.

Now, we’ll use the Ctrl + Home shortcut to go back to the table of contents and press F9; we’ll update the entire table when prompted.

“Purpose” now appears correctly.

15.

Save your document as TOC.doc.

16.

Close Microsoft Office Word 2003.