SECTION 1
Lesson 1.2: Advanced Saving Options

   

 

 

First, let’s talk about the different ways we can save a file in Word. A file format is a way that data is encoded and organized in a file. It makes sense that a Word file (such as a .doc) would be organized and encoded much differently than a picture file, like a .jpeg. To choose a different file format, click the File menu and click Save As, like you normally would to save a file. Then, choose your format from the Save As Type drop-down menu, like this:

 

 

Once you’ve chosen a file type, give your document a name and pick its location like usual. Then, click Save to complete the operation.

 

Here’s a list of files that you can save directly to with Word 2003:

 

.doc, .dot

Word’s default format.

.htm, .html

HyperText Markup Language, a format commonly used by Web sites.

.mht, .mhtml

Multilingual (or MIME) HypreText Markup Language. A Web page saved as a single file, also known as a Web archive.

.xml

Extensible Markup Language file, also used to create Web sites.

.rtf

A Microsoft-proprietary document encoding format, similar to .doc but with less features.

.txt

Plain text format, which can be opened by almost any word processing programs, including WordPad and NotePad that come with all versions of Windows.

.wps

Default format for Works Suite 6.0 and 7.0.

 

 

You can also download converters from the Microsoft Web site to save files in other formats, like WordPerfect.

 Some file formats may not support all of the features you have in your document; if this is the case you will get a warning when you try to save to that format. This warning will let you know what aspects will be changed, and it’s up to you if you want to continue.