SECTION 1
Lesson 1.5: Toolbar Specifics

   

 

 

The fifth set of toolbars we’re going to look at deals with the Internet and with e-mail. You can use these toolbars to create Web sites, browse the Internet, or create and send e-mail. Let’s take a look at the first one, e-mail. It looks like this:

 

 

No, you’re not crazy; it does look a lot like the formatting and the standard toolbars. The reason for this is because this is the toolbar you would see if you were creating an e-mail in Microsoft Office Outlook 2003 using Word as the e-mail editor. All the essential elements have been combined so that frequently used tools are at your fingertips. Let’s go over each command just as a refresher.

 

Saves your document.

Prints your document.

Cuts the selected text.

Copies the selected text.

Pastes text from the clipboard into the mail message.

Allows you to choose your font.

Allows you to choose your font’s size.

Allows you to choose your font’s colour.

Turns bold on or off.

Turns italics on or off.

Turns underlining on or off.

Aligns text to the left.

Aligns text in the centre.

Aligns text to the right.

Turns numbering on or off.

Turns bullets on or off.

Decrease indent.

Increase indent.

 

The next toolbar is the frames toolbar. Frames are typically used when creating Web pages; this toolbar lets you create, edit, and delete frames.

 

 

Most of the buttons are pretty self-explanatory, but let’s go through them anyway.

 

Creates a table of contents in a frame.

Inserts a new frame to the left.

Inserts a new frame to the right.

Inserts a new frame above the current one.

Inserts a new frame below the current one.

Deletes the current or selected frame.

Opens properties for the selected frame.

 

Toolbar number three is the mail merge toolbar. If you’ve ever done a manual mail merge you have probably used this toolbar:

 

 

And here’s a list of its commands:

 

Allows you to set up the main document.

Opens a dialog box so you can choose a data source.

Opens a dialog box allowing you to select mail merge recipients.

Opens the Insert Address Block dialog.

Opens the Greeting Line dialog box.

Opens the Insert Merge field dialog.

Opens a menu so you can choose a field type to insert.

Toggles viewing merged data on or off.

Highlights merge fields.

Opens a dialog box allowing you to match fields from your database to Word merge fields.

Merges your information with the labels you have configured.

Goes to the first record.

Goes to the previous record.

Shows the record number you are viewing. You can type in a number to go to that record.

Goes to the next record.

Goes to the last record.

Opens a find dialog box.

Checks for errors in your merge.

Merge to a new document.

Merge to a printer.

Merge to e-mail.

Merge to fax.

 

The next toolbar allows you to surf the Internet from within Word! Well, sort of: you can type in an address or click Search and the appropriate page will display in your default Web browser. Fittingly enough, it’s called the Web toolbar. It looks like this:

 

 

 

Goes back one page.

Goes forward one page.

Stops the current page from loading.

Refreshes the page.

Goes to your home page in your default Internet browser.

Goes to your default search page in your default Internet browser.

Opens a list of your Internet Explorer favourites. (Favourites stored in other Web browsers will not display here.)

Opens a list of common places you may want to go to.

Shows the Web toolbar only.

You can type in a Web address here, press Enter, and the page will display in your default Internet browser. You can also click the drop-down arrow to see past places you have visited.

 

Our last Web toolbar, Web Tools, gives us tools to create a Web site.

 

 

Many of these tools will be familiar to you from the Control Toolbox, but some are new. Here’s a chart to help you out:

 

Enters or exits design mode.

Shows you the properties of the selected item.

Opens Microsoft Script Editor.

Inserts a check box.

Inserts an option button.

Inserts a combo (drop-down) box.

Inserts a list box.

Inserts a text box.

Inserts a text area.

Inserts a submit button.

Inserts a submit button with a custom image.

Inserts a reset button.

Inserts a button that appears hidden (borders are light grey).

Inserts a password dialog box.

Inserts a movie.

Inserts a sound.

Inserts scrolling text.

Let’s move onto our last set of toolbars.Bottom of Form